PandaDoc vs Proposify

The short answer

PandaDoc is the broader document platform, with a free plan, contracts and forms alongside proposals, and a lower entry price per seat. Proposify is more focused on the proposal itself, with unlimited templates on every account, section-by-section reading analytics and approval rules on its Grow plan.

Both companies offer 14-day trials, so the quickest way to decide is to rebuild your best-performing proposal in each, send it to a colleague, and compare the editing experience and the analytics you get back.

PandaDoc and Proposify side by side

Figures are US list prices from PandaDoc's pricing, API pricing and proposal software pages and Proposify's pricing and integrations pages, read on November 5, 2026. Proposify's pricing page still uses some older plan names in places, so we've used only the figures on its current plan cards.

What five people pay

Five seats on PandaDoc Starter are $95 a month billed annually, but Starter caps templates at 5. Five on PandaDoc Business, with unlimited templates, approvals and CRM integrations, are $245 a month. Five users on Proposify Build are $195 a month billed annually, with unlimited templates; Grow, which adds approvals and API access, is $325 a month for five.

Where PandaDoc is stronger

• A free plan and a cheaper start. Free covers 5 documents a month, and Starter is $19 a seat billed annually.
• More than proposals. PandaDoc handles contracts and other documents too, with in-person signing, bulk send and notary on demand on higher plans.
• Two-way CRM sync. HubSpot, Salesforce and Pipedrive integrations work in both directions.
• Signer languages. PandaDoc's recipient view comes in 16 languages, while Proposify says it translates its interface into 15 but not the content of your proposals or emails.

Where Proposify is stronger

• Unlimited templates from the first plan. Every Proposify account allows unlimited templates.
• Section-level analytics. A timeline shows when each recipient opens the proposal and how long they spend in each section.
• Approval rules by price. Grow can require approval before sending based on the total, a discount percentage or a line-item discount.
• Buyer choices. Buyers can pick optional fees or set their own quantities, a simple way to upsell.

Which to choose, by situation

• An agency sending a handful of proposals a month on a budget: PandaDoc Starter, if 5 templates are enough.
• A sales team that lives in its proposal analytics: Proposify, for section-by-section reading data.
• A company that needs contracts, forms and proposals in one tool: PandaDoc.
• A team with strict discount approvals: Proposify Grow or PandaDoc Business both handle approvals; compare how each sets the rules.

Where SignMaster fits

SignMaster isn't a proposal builder, and if you need interactive pricing tables or reading analytics, choose one of these two. It fits when your proposal or quote already exists, from an estimating tool, a spreadsheet or a word processor, and the job is getting it signed: export a PDF, add fields, and send. Templates support calculated fields, so a total adds itself up as the client fills in quantities.

Crew is $49 a month for 5 people with unlimited envelopes and templates, bulk send and in-person signing. See SignMaster vs PandaDoc for a row-by-row look.