General bill of sale template
A general bill of sale records the sale of things that don't come with a title: furniture, equipment, tools, electronics, a restaurant's fixtures, a pallet of stock. This template lists the items, the price and payment, delivery, the condition they're sold in and the seller's promise that they own what they're selling. Read it below, fill it in and have both sides sign.
Updated November 5, 2026 · 3 min read
The contract
Gray blanks are yours to fill in before you send. Each signer fills in the blanks in their color.
- You, before sending
- Seller
- Buyer
Bill of Sale
This Bill of Sale is made on Date of sale.
1. Seller and buyer
Seller: Seller name or business, Seller address, email Seller email (the "Seller").
Buyer: Buyer name, Buyer address, phone Buyer phone (the "Buyer").
2. Items sold
The Seller sells, and the Buyer buys, the following items (the "Items"):
- Item 1 description, quantity Item 1 quantity, model or serial number Item 1 serial number
- Item 2 description, quantity Item 2 quantity, model or serial number Item 2 serial number
- Item 3 description, quantity Item 3 quantity, model or serial number Item 3 serial number
- Item 4 description, quantity Item 4 quantity, model or serial number Item 4 serial number
Any inventory list attached to this Bill of Sale and signed with it is part of it. Items not listed are not included in the sale.
3. Price and payment
The total price for the Items is Total price, paid by Payment method. Ownership of the Items passes to the Buyer when the Seller has received the full price in cleared funds. Until then, the Seller may keep the Items.
4. Delivery or pickup
The Items will be Delivered or picked up on Delivery or pickup date at Delivery or pickup location. The cost of moving, loading and transporting the Items is paid by Who pays for moving. The Seller will give reasonable access for pickup and remove anything not included in the sale.
5. Risk of loss
The Seller bears the risk of loss or damage to the Items until they are handed to the Buyer or the Buyer's carrier. After that, the risk is the Buyer's.
6. Condition and warranty
The Buyer has had the opportunity to inspect the Items. Known defects the Seller has disclosed: Known defects. Written warranty from the Seller, if any: Seller warranty.
EXCEPT FOR ANY WRITTEN WARRANTY ABOVE, THE ITEMS ARE SOLD AS IS, WITH ALL FAULTS, AND THE SELLER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. This does not limit the Seller's liability for a defect the Seller knew about and concealed.
7. Title
The Seller is the lawful owner of the Items, has the right to sell them, and transfers them to the Buyer free of any lien, security interest or claim by anyone else. If anyone makes a valid claim to the Items that existed before this sale, the Seller will resolve it at the Seller's cost or refund the price of the affected Items.
8. Taxes
Any sales, use or similar tax on this sale is paid by Who pays sales tax, unless the sale is exempt under the law where it takes place.
9. Disagreements
If the Buyer finds that an Item does not match its description in section 2, or a written warranty in section 6 is broken, the Buyer will tell the Seller in writing within Days to raise a problem days of delivery, with photos where possible. The Seller and the Buyer will first try in good faith to settle any disagreement by talking it through, for example by a repair, a replacement or a partial refund. If they cannot, either may bring a claim in the courts of the county where the sale took place, including small claims court where the amount allows.
10. General terms
This Bill of Sale is the full agreement between the Seller and the Buyer about the Items and replaces earlier discussions. It is governed by the laws of the state of State, can be changed only in writing signed by both, and may be signed electronically.
I had the opportunity to inspect the Items and I accept them on the terms in section 6.
Seller
Buyer
Opens it in SignMaster as a template you can edit and send.
A starting point, not legal advice. Have a lawyer review it for your state and situation.
On this page
When to use one
Use it whenever goods change hands for real money and either of you would want proof later: a used walk-in cooler sold to another restaurant, a camera kit sold to a photographer, office furniture sold before a move, or inventory sold to a reseller. It shows the buyer paid and now owns the items, and it shows exactly what the seller did and didn't promise.
For anything with a title, such as a car, motorcycle or boat, use the vehicle bill of sale or the boat bill of sale with the title. For an entire business, you need a purchase agreement, not a bill of sale.
What the template covers
- Seller and buyer: names or business names, addresses and contact details.
- Items sold: a description, quantity and model or serial number for each, with room to attach a longer list.
- Price and payment: the total, how it's paid, and when ownership passes.
- Delivery or pickup: the date and place, who moves the items and who pays for it.
- Risk of loss: who bears the cost if the items are damaged before the buyer has them.
- Condition: sold as is unless the seller writes a specific warranty, with known defects listed.
- Title: the seller owns the items, has the right to sell them, and there are no liens or claims on them.
- Taxes: who pays any sales or use tax.
Mistakes to avoid
- Vague descriptions. "Kitchen equipment" isn't a list. Brand, model and serial numbers leave no doubt about what was sold.
- Hiding the as-is wording. Under the Uniform Commercial Code a disclaimer of implied warranties generally has to be conspicuous, so this template gives it its own section.
- Selling something that isn't fully yours. Equipment bought on credit may carry a lender's lien; pay it off first or get the lender's written release.
- Ignoring sales tax. Some states exempt occasional sales by individuals, but sales by a business often aren't exempt; check before you set the price.
- Skipping the buyer's signature. A signed acceptance of the condition is your best protection if they later say an item was broken.
How to send it with SignMaster
- 1
Open the template
Choose Use this template above. The seller signs first and the buyer second.
- 2
List the items
Type up to four items, with quantities and model or serial numbers, into the gray blanks. For more, attach a full inventory list as a second document in the envelope.
- 3
Agree on the condition
Fill in any known defects. If you're giving a warranty, write it in the warranty blank; leave it empty and the sale is as is.
- 4
Sign at pickup
At the handover, use Sign in person so the buyer signs on your phone as the items go on the truck. Or email the link ahead of time.
- 5
Both keep the PDF
The signed copy and its certificate of completion are your receipts. The PDF's SHA-256 fingerprint makes any later edit detectable.
Selling off equipment to several buyers at a closure or a move? Bulk send sends each buyer their own bill of sale from one CSV, with columns such as Item 1 description and Total price filling each copy. Solo sends up to 250 rows at a time.
Questions? Answers.
Can a bill of sale for goods be signed electronically?
Yes. The ESIGN Act and UETA cover sales of goods under Article 2 of the Uniform Commercial Code, so an electronic signature works the same as ink for an ordinary bill of sale.
Does a bill of sale need to be notarized?
Not for ordinary goods. Notarization matters mainly for some vehicle and boat transfers, and for documents a government office specifically asks you to notarize.
What does "as is" mean?
That the buyer takes the items in their current condition, faults included, and the seller makes no promises about quality beyond what's written. It doesn't protect a seller who lied about a defect.
Do I need a bill of sale for a small sale?
Not legally, but it's worth having whenever the price is more than you'd want to argue about, or the item has a serial number someone might ask about later.