Enrollment packets parents finish before the first drop-off
A child care enrollment packet is thick: the enrollment agreement, emergency contacts, the authorized pickup list, allergy and medication forms, a photo release and the parent handbook, plus the immunization record your licensing rules require on file. SignMaster turns the packet into one link families finish on their phones, with uploads, so the director isn't typing names into a binder on a Monday morning.
Updated November 5, 2026 · 3 min read
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What's in an enrollment packet
- Enrollment agreement: tuition, schedule, late pickup fees, withdrawal notice and holidays. See the child care enrollment agreement.
- Emergency contacts and authorized pickup: who can collect the child, with names and phone numbers, and who may not.
- Health information: allergies, the child's doctor, and consent to emergency treatment.
- Medication authorization: the medicine, dose and times, signed for each medication you give.
- Immunization record: uploaded as a photo or PDF with the packet.
- Photo and media release: whether photos can go in the parent app, the newsletter or public social media.
- Handbook acknowledgment: the parent has read your policies on illness, discipline and safe sleep.
One link for new families
- 1
Use the forms you already have
Many states publish their own licensing forms. Upload the fillable PDF and its fields come into SignMaster with it, then add signature and upload fields where you need them.
- 2
Send the packet as one envelope
Combine the enrollment agreement, the health forms and the handbook acknowledgment into one envelope, SignMaster's word for one send. Parents fill in one form after another and sign once per document.
- 3
Both parents, if you need them
Add both parents as signers, signing at the same time, so each signs from their own email. Separated parents each get their own link.
- 4
Done before day one
Set a sign-by date before the start date. When everyone has signed, the family and the center get the sealed PDF, and the uploads stay with the envelope.
Families touring the center can start the application from a public signing link or a QR code on the front desk. Each family's response is its own envelope, so the director can see who has applied.
Re-enrollment, every family at once
Next year's rates go to everyone at the same time. Put the tuition, the classroom and the schedule in labeled text boxes on the re-enrollment agreement, export the family list to a CSV and bulk send it. Each family's copy prints its own rate, and the batch shows who has re-enrolled and who needs a conversation at pickup. Solo sends up to 250 rows at a time and Crew 500.
Field trips and special days
Bulk send a permission slip for the zoo trip to every family in a classroom, with the date in a text box. Parents tap through it on their phone, and the template's Responses tab gives your teachers the list.
Licensing and records
Your state's licensing agency decides which forms you keep, what they say and how long you keep them, and some still expect certain forms on paper. Check with your licensing consultant before replacing a required form. Signed PDFs carry a certificate of completion and a SHA-256 fingerprint, and you can search envelopes by a parent's name when an inspector asks for a file.
Parents can read the signing page, emails and e-signature consent in 6 languages, including Spanish, Vietnamese and Simplified Chinese. Translated forms are yours to provide.
Pricing for a center
Crew is $49 a month for 5 people, so the director, the assistant director and the front office can share templates. A home daycare can use Solo at $15 a month with unlimited envelopes. New workspaces get 14 days of Crew free. See every plan.
What SignMaster doesn't do
- It doesn't take tuition or registration fees.
- It isn't a check-in system and doesn't replace daily sign-in and sign-out sheets.
- It doesn't keep classroom records, ratios or the parent app.
- It emails signing links. Copy a parent's link if you'd rather text it.
Questions? Answers.
Can parents fill out daycare enrollment forms on their phone?
Yes. They open the link on any phone, fill in each form, upload the immunization record and sign, without an account or an app.
Can both parents sign the enrollment agreement?
Yes. Add both as signers and choose whether they sign at the same time or one after the other. Each gets their own link.
Can I use my state's licensing forms?
Yes. Upload the state's fillable PDF and its fields come with it. Check with your licensing agency that an e-signed copy is accepted for each form.
How do I send re-enrollment to every family?
Bulk send the re-enrollment agreement from a CSV of families, with each family's tuition in a text box. Every family gets their own copy.