Applications, leases and move-in checklists for landlords with a few doors

A tenancy, from yard sign to move-out

1. 1

   The application

   Turn your rental application into a public signing link and print its QR code on the yard sign or in the listing. Each applicant fills it in on their phone, uploads pay stubs and a photo ID, and signs their own copy.

2. 2

   The lease

   Send the residential lease with every adult as a signer. Roommates sign at the same time from their own emails; the guarantor signs after them; you countersign last.

3. 3

   The addenda

   Pet, parking, smoking and any required disclosures go in the same envelope, SignMaster's word for one send, so the tenants sign everything once.

4. 4

   The move-in walk-through

   Walk the unit together with the move-in checklist on your phone, add photos of each room, and choose Sign in person so the tenant signs before you hand over the keys.

5. 5

   The renewal

   Send the lease renewal with the new rent and term filled in, a sign-by date well before the lease ends, and automatic reminders.

Roommates and guarantors

Each adult on the lease gets their own link and signs on their own phone, so no one signs for anyone else. When a guarantor, often a parent, needs to sign, put them after the tenants in the signing order so they see the lease the tenants already signed. Everyone gets the same sealed PDF with a certificate of completion listing each signer, the time and their IP address. See how to get a lease signed by multiple tenants.

Disclosures that go with the lease

If the home was built before 1978, federal lead rules generally require you to disclose known lead paint and hazards, give the tenant EPA's lead pamphlet and attach a signed lead warning statement to the lease, then keep it for three years. Add the disclosure to your lease envelope so it's never forgotten. Your state and city may add their own required disclosures, like mold, bedbugs or the deposit's location, and those belong in your template too.

Small landlord, small budget

Free includes 3 envelopes a month and 3 templates, enough for a landlord with a unit or two to keep a lease and its addenda ready to send. Each public link application counts as an envelope, so a busy listing may need Solo: $15 a month for unlimited envelopes, templates and bulk send for renewals. New workspaces get 14 days of Crew free, no card. See every plan.

Tenants can read the signing page, emails and e-signature consent in 6 languages, including Spanish and Vietnamese. The lease is your document, so give a translated copy where your state requires one or the tenant needs it.

What SignMaster doesn't do

• It doesn't screen tenants, run credit or verify income.
• It doesn't collect rent or hold security deposits.
• It doesn't write your lease or know your state's required clauses. Start from a template and have it checked.
• It emails signing links. Copy a tenant's link to text it yourself.