Treatment consents, photo releases and memberships, signed in the room
A med spa runs on consents. Each neurotoxin appointment, filler touch-up, laser session and peel has its own risks to explain and its own form to sign, often several in one visit. SignMaster keeps a consent template for every treatment, combines the ones a client needs today into one envelope, and gets them signed on the treatment room iPad before anyone picks up a syringe.
Updated November 5, 2026 · 3 min read
On this page
The forms behind each treatment
| Document | Signed by | When |
|---|---|---|
| Treatment consent (one per treatment) | The client | Before each new treatment, and again when the treatment or the risks change |
| Before-and-after photo consent | The client | At the first visit, with choices for chart only or marketing too |
| Post-treatment instructions | The client | Before they leave, so they confirm they received them |
| Membership or package agreement | The client | When they join or buy a package |
| Cancellation and deposit policy | The client | At the first booking |
| Medical director or injector agreement | Your providers | When they start, then at each renewal |
One envelope for today's treatments
Keep each consent as its own template: one for neurotoxins, one for fillers, one for laser hair removal, one for microneedling. When a client books two treatments, pick both templates and combine them into one envelope, SignMaster's word for one send. Signer roles with the same name merge, so the client signs everything in one sitting and you file one record of the visit. Start from the med spa consent form if you're building from scratch.
- 1
Prepare at check-in
The front desk starts the envelope with the client's name and the treatments booked, or asks Alana to fill the names and dates across every form.
- 2
Sign in the treatment room
The provider chooses Sign in person on the room iPad. The client initials each listed risk and signs. In the iPhone and iPad app, only the provider's Face ID or passcode exits signing mode.
- 3
Provider countersigns
Add the provider as the last signer. They sign on the same iPad once it's back in their hands, and the app takes them straight to their own signature.
- 4
Copies go out
The client and your team get the sealed PDF by email, with a certificate of completion recording the time, the IP address and that it was signed in person.
Photo consent with real choices
Before-and-after photos are your best marketing and your most sensitive record. Use separate checkboxes for each use: the client's chart, your website, social media, and whether the face can be shown or only the treated area. The client's choice is on the signed copy, and if you collect it as fields, the template's Responses tab on any paid plan shows every client's choice in one table before someone posts a photo.
Health information and HIPAA
SignMaster doesn't claim HIPAA compliance. If your med spa is a HIPAA covered entity, decide with your compliance adviser which forms can go through it, and keep medical histories and chart notes in your EMR.
Memberships, packages and providers
Memberships renew monthly, so the agreement should state the price, what's included, how unused credits roll over and how to cancel, with an initials box beside the renewal terms. When you change the membership terms, bulk send the updated agreement to every member from a CSV, each with their own tier in a text box.
The medical director agreement, injector contracts and staff confidentiality agreements go out by link with signing in order, so your practice owner countersigns after the provider. Supervision and delegation rules for med spas differ a lot by state, so the wording should come from a lawyer who knows yours.
Clients can read the signing page and emails in 6 languages, Spanish and Vietnamese among them. Keep translated consents where your clients need them.
Pricing for a med spa
Crew is $49 a month for 5 people, enough for the front desk and your injectors to start consents. Company covers 15 people for $99 a month across locations. Every paid plan sends unlimited envelopes. New workspaces get 14 days of Crew free. See every plan.
What SignMaster doesn't do
- It isn't an EMR. It doesn't keep charts, treatment notes or injection maps.
- It doesn't book appointments, take deposits or run membership billing.
- It doesn't write your consent forms. Have them drafted for your state and your treatments.
Questions? Answers.
Can a client sign several treatment consents at once?
Yes. Combine the consent templates for today's treatments into one envelope. The client signs each form in one sitting and gets one signed copy of the visit.
Can clients sign on an iPad in the treatment room?
Yes. Start in-person signing and hand over the iPad. In the iPhone and iPad app, the provider's Face ID or passcode is needed to leave signing mode.
Can clients sign consent forms before their appointment?
Yes. Send the envelope by email link the day before. They sign on their phone without an account, and the provider reviews it in the room.
Is SignMaster HIPAA compliant?
SignMaster doesn't claim HIPAA compliance. Talk to your compliance adviser about which of your forms can go through it.