Service agreements, termite renewals and prep sheets, signed
Pest control runs on recurring agreements: a quarterly service plan, a termite warranty that renews every year, a commercial account with monthly visits. In between come the one-off papers, like the fumigation checklist and the bed bug prep sheet. SignMaster gets all of them signed at the door or by link, and renews the whole book from one spreadsheet.
Updated November 5, 2026 · 4 min read
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The paperwork in a pest control route
- General pest service agreementThe initial cleanout, the visit schedule, what's covered between visits and how the agreement renews or ends. Start from the pest control service agreement.
- Termite treatment contractLiquid barrier or bait stations, the areas treated, and what the warranty does if termites come back: retreat only, or retreat and repair.
- Termite warranty renewalThe yearly inspection and renewal fee that keeps coverage alive. Miss it and the customer may lose the warranty, so it's worth chasing.
- Fumigation prep checklistPeople and pets out, plants moved, food and medicine bagged or removed, keys handed over. The homeowner initials each line.
- Bed bug and rodent prep sheetsWhat the customer must do before the treatment or exclusion work, and what happens to the price if the unit isn't ready.
- WDI inspection reportsThe wood-destroying insect report for a home sale, on whatever form your state or the lender asks for, with the buyer's acknowledgment.
Selling door to door
Summer sales teams sell pest plans on the porch, and the porch has rules. When a sale of $25 or more is made at the buyer's home, the FTC's Cooling-Off Rule generally gives the buyer until midnight of the third business day to cancel. You must tell them about that right and give them a cancellation form. Put the notice your lawyer approves into the agreement template once, and every rep sends it the same way. Some states add their own rules for home sales and automatic renewals.
- 1
Fill it at the door
The rep picks the agreement template on their phone and fills the address, plan and price, or asks Alana to fill it from a sentence.
- 2
Hand over the phone
Send and choose Sign in person. The homeowner reads the e-signature consent, initials the renewal terms and the cancellation notice, and signs.
- 3
Leave with a copy
When the envelope is complete, the homeowner and your office both get the signed PDF by email, with a certificate of who signed, when and from which IP address.
Renew the whole book at once
Termite renewals and price changes are where SignMaster saves an office the most phone time. Export the accounts due next month as a CSV, and bulk send the renewal template. Each row becomes its own envelope: the customer's name, address, warranty number and renewal fee fill labeled text boxes, so each copy reads like it was typed for that house. Reminders and a sign-by date follow up for you, and the results file shows who still needs a call.
Bulk send takes up to 250 rows at a time on Solo, 500 on Crew and 1000 on Company. A bigger book goes out in a few sends.
Fumigations and other prep work
A tent job goes wrong when someone forgets the cat or the bread in the pantry. Send the prep checklist by link a few days ahead, with a checkbox group that requires every line ticked and an initials field next to the gas and pet lines. The homeowner can attach a photo of the bagged pantry if you ask for it. On the day, the crew checks the signed copy instead of guessing.
Pricing
Crew is $49 a month for 5 people, so a few reps and the office share templates, and each extra person is $8 a month. Company is $99 a month for 15 people, which suits a summer sales team. Paid plans have no envelope limit, so renewing a big book costs nothing extra. New workspaces get 14 days of Crew free. Compare plans.
What SignMaster doesn't do
- It doesn't route technicians, track chemical use or file state application records.
- It doesn't take payments or run autopay for service plans.
- It emails signing links rather than texting them. A rep can copy the link and text it from their own phone.
- It doesn't decide which notices your state requires on a pest contract.
Questions? Answers.
Can technicians get a pest control agreement signed at the door?
Yes. The rep sends the agreement from a template and chooses Sign in person, and the homeowner signs on the phone. In the iPhone and iPad app, only the rep's Face ID or passcode ends signing mode.
How do I send termite warranty renewals to every customer?
Save the renewal as a template with labeled text boxes for the warranty number and fee, then upload a CSV of the accounts due. Each row becomes its own envelope with that customer's details filled in.
Does a door-to-door pest control sale need a cancellation notice?
Usually, yes. The FTC's Cooling-Off Rule covers most sales made at the buyer's home and requires a notice of the right to cancel. Check with your lawyer for exceptions and your state's own rules.
Can customers sign fumigation prep forms before the crew arrives?
Yes. Send the checklist by link a few days before. They sign on any phone or computer without an account, and the crew sees the signed copy on the day.