How to sign a PDF in OneDrive

In the OneDrive app on iPhone or iPad

1. 1

   Open the PDF

   Open the OneDrive app and tap the PDF.

2. 2

   Turn on Annotation

   Tap Annotation (the edit icon) at the bottom of the screen to open the markup toolbar.

3. 3

   Find Signature

   Tap the more icon in the toolbar, then Signature. Draw your signature with a finger or Apple Pencil and tap Done.

4. 4

   Place it and save

   Drag the signature onto the line and pull its corners to resize it. Tap Done, then Save, to write the change back to OneDrive.

Text in the same toolbar types your name or the date on a blank line. Microsoft's article for these steps is written for work and school accounts, so the toolbar can look slightly different on a personal account.

In the OneDrive app on Android

1. 1

   Open Markup

   Open the PDF in the OneDrive app and tap Markup near the bottom of the screen.

2. 2

   Press and hold Text

   On the Markup toolbar, tap and hold the Text icon. A small menu opens with Signature, Date and Image.

3. 3

   Add your signature

   Choose Signature, sign with your finger or a stylus, and place it on the page. Use Date from the same menu for the date line.

4. 4

   Save

   Tap Done, then Save, so the signed PDF replaces the copy in OneDrive.

On the web

Microsoft lists PDF annotation and markup (digital ink, highlighting, shapes and sticky notes) for both personal and work accounts. On a computer, open the PDF in OneDrive in your browser and look for the editing or annotation tools in the viewer, then draw your signature with the ink pen. If your viewer doesn't offer ink, download the file and sign it with Edge or Chrome.

Work and school accounts may also have Microsoft's eSignature service for sending files to other people, which an admin has to set up and pay for. Our Outlook guide explains what it involves.

Send a OneDrive file for signature with SignMaster

When a customer, tenant or new hire has to sign, a signature drawn in OneDrive won't get you there. SignMaster sends the PDF to them and keeps a record of who signed. Each send is an envelope: one or more documents going to one or more signers.

1. 1

   Download from OneDrive

   Download the PDF to your device, or open it from the OneDrive folder on your computer.

2. 2

   Start the envelope

   Click New envelope, upload the PDF, and add each signer by name and email. Choose whether they sign in order or all at once.

3. 3

   Place the fields

   Put a signature, initials, date signed and any text fields where each person needs them. The date signed field fills itself in when they finish.

4. 4

   Send, then file it

   Signers open an email link on any device, with no Microsoft account. The signed PDF and its certificate of completion come back by email for you to save into OneDrive.