Campground and campsite rental agreement template
A campground rental agreement covers one party's stay on one site: which site, how many people and rigs, what it costs, and the rules that keep a campground pleasant for everyone. This one suits private campgrounds, RV parks and farm or glamping sites, for nightly stays and longer ones. Read it below, then open it in SignMaster and send it with each reservation.
Updated November 5, 2026 · 4 min read
The contract
Gray blanks are yours to fill in before you send. Each signer fills in the blanks in their color.
- You, before sending
- Camper
- Campground
Campsite Rental Agreement
This Campsite Rental Agreement (the "Agreement") is made on Agreement date between Campground name (the "Campground") and Camper name (the "Camper"), who is responsible for everyone in their party. The Camper rents the use of a campsite for a stay; this Agreement is not a lease of land or a residence.
1. The site and the stay
- Site number: Site number
- Site type and hookups: Site type and hookups
- Arrival: Arrival date, check-in after Check-in time
- Departure: Departure date, check-out by Check-out time
2. People and vehicles
No more than Maximum people per site people may stay on the site. Adults in the party: Adults in party. RV, trailer or tent, with length: Rig and length. License plates of every vehicle: Vehicle license plates. Each vehicle beyond the first costs Extra vehicle fee a night.
3. Fees and payment
The site fee is Nightly site fee a night, Total for the stay in total before taxes. A deposit of Reservation deposit holds the reservation, and the balance is due Balance due. Electricity: Electricity charges.
4. Cancellations and early departure
If the Camper cancels at least Cancellation notice days days before arrival, the Campground refunds the deposit less a cancellation fee of Cancellation fee. After that, the deposit is kept. Leaving early, or bad weather the Camper chooses not to camp in, does not earn a refund. If the Campground closes the site for flooding, fire danger or another safety reason, it will refund the unused nights or offer a credit, at the Camper's choice.
5. Campground rules
- Quiet hours are Quiet hours. Generators may run only Generator hours.
- Fires only in the fire ring provided, never left unattended, and fully out before bed or departure. No fires at all during a burn ban.
- Bring only firewood bought locally or certified as heat-treated, or buy it here. Moving firewood spreads tree pests.
- Pets: Pet policy. Pets are leashed, cleaned up after and never left alone on the site.
- Drive no faster than Speed limit inside the campground.
- Visitors check in at the office and leave by Visitor departure time.
- Dump tanks only at the dump station. No gray water or trash on the ground, and no trenching, cutting trees or nailing into them.
- Other rules: Other campground rules
6. Children
Children under Supervision age must be supervised by an adult from their party at all times, including at the pool, playground, beach and bathhouses.
7. The site and damage
The Camper will leave the site as clean as they found it and is responsible for damage caused by anyone in their party or their pets, including to hookups, picnic tables and trees. Decks, sheds, fences and other structures need the Campground's written approval first.
8. Outdoor risks
Camping happens outdoors, with uneven ground, roots, insects, wildlife, falling branches, open water, fire and sudden weather. The Camper accepts those risks for their party. To the extent the law allows, the Camper releases the Campground from claims arising from those ordinary risks of camping, but not from claims of the Campground's gross negligence or willful misconduct. The Campground is not responsible for the loss or theft of property left on a site.
9. Asking a camper to leave
If the Camper or anyone in their party breaks these rules after a warning, or at once for violence, threats, drug dealing or putting others in danger, the Campground may ask the party to leave without a refund for the remaining nights.
10. Governing law and the whole agreement
This Agreement is governed by the laws of the state of State. It is the whole agreement for this stay, and changes must be in writing. Electronic signatures count as original signatures.
Contact details
Camper phone: Camper phone Email: Camper email
Emergency contact who is not camping: Emergency contact
I have read this Agreement, including the campground rules in section 5, and I will share them with everyone in my party.
Camper
For the Campground
Opens it in SignMaster as a template you can edit and send.
A starting point, not legal advice. Have a lawyer review it for your state and situation.
On this page
Why campers should sign the rules
Every campground has a rules sheet. Few have proof anyone read it. When a generator runs past midnight, a fire is left smoldering or a dog is tied to a tree all day, the conversation is much shorter if the camper signed a list that says quiet hours start at ten, fires are never left unattended and pets are never left alone. A signed agreement also records the rig's length and plates, which matters when the next reservation pulls in.
What the template covers
- The site and stay: site number, site type and hookups, arrival and departure dates, check-in and check-out times.
- People and vehicles: a per-site limit, the adults in the party, the RV, trailer or tent with its length, every plate, and an extra vehicle fee.
- Fees: the nightly rate, the total, a deposit, when the balance is due and how electricity is charged.
- Cancellations: a notice period and fee, no refunds for leaving early, and a refund or credit if you close the site for safety.
- Rules: quiet hours, generator hours, fire rings and burn bans, local firewood only, pets, speed, visitors and dumping.
- Children, damage and risk: supervision under an age you choose, damage by the party, approval for structures, and the outdoor risks campers accept.
- Removal: when you can ask a party to leave, after a warning or at once for serious conduct.
Mistakes campgrounds make
- Booking a site without the rig's length. A 40-foot fifth wheel and a back-in site built for 30 feet is a problem you find out about at dusk.
- Leaving fire rules to a sign. Write in the fire ring, attendance and burn ban rules, so a camper who ignores a ban has agreed in writing not to.
- Ignoring firewood. Many states restrict moving firewood because it carries tree pests, and the simplest rule is local or certified wood only.
- Not naming the adults. If something happens at 2 a.m., you need to know who's responsible for the site.
- Treating a long seasonal stay like a hotel night. In some states a long stay can start to look like a tenancy, with eviction rules attached, so check before a season begins.
Seasonal sites and state law
The agreement says it rents the use of a site for a stay, not a residence. Whether that holds for months-long seasonal campers depends on your state's campground and landlord-tenant laws, so check when a guest becomes a tenant in your state before the season starts.
How to send it with SignMaster
- 1
Open the template
Choose Use this template above. It opens in your SignMaster account with the camper and the campground set up as signers.
- 2
Write your rules once
Fill in your quiet hours, generator hours, pet policy, speed limit, cancellation terms and anything else in section 5, then save the template.
- 3
Add each reservation
Fill the gray blanks for the site number, hookups, dates and fees, then add the camper's name and email.
- 4
The camper fills in the party
They list the adults, the rig and its length, the plates and an emergency contact, tick that they'll share the rules, and sign from their phone. You countersign from the office.
- 5
Check them in
Both of you get the signed PDF with its certificate of completion. At the gate, a quick look at the plates and party size is all check-in needs.
Renewing seasonal campers
Each winter, the same thirty seasonal campers need next year's agreement with their own site number and rate. Put them in a spreadsheet, name the columns after the gray blanks, such as Site number and Nightly site fee, and use bulk send to create one agreement per camper. Reminders follow up on the slow ones, and the bulk send results show which sites are confirmed before you open them to the waiting list. For walk-ins on a busy weekend, the office can fill in the site and hand over an iPad with Sign in person.
Questions? Answers.
Do campers need to sign a campground agreement?
Not every campground asks for one, but a signed agreement is the clearest proof that a camper accepted your rules, fees and cancellation terms, which helps when you need to enforce them.
Can I use this for an RV park with monthly guests?
Yes, with care. Set the dates and fees for the month, and find out whether your state treats long RV stays as tenancies, with eviction rules attached.
Can campers sign on their phones?
Yes. They open the email link on any phone, with no account or app, and sign there. If an email bounces, use Copy link and text it to them yourself.
Who fills in which blanks?
You fill the gray ones: the site, dates, fees and rules. The camper fills in the adults, the rig, plates and an emergency contact, ticks the rules box and signs.