Every partner contract, sent from the spreadsheet you already keep
Rural tourism runs on networks. A regional association, a booking cooperative or a destination brand signs the same agreement with dozens or hundreds of small properties, like farm stays, country inns, cottages and campsites, plus the guides and stables around them. The partner list almost always lives in an Excel file. SignMaster turns that file into one contract per partner, each with its own terms in the wording, and tracks who has signed.
Updated November 5, 2026 · 4 min read
On this page
Who signs what in a rural tourism network
| Agreement | Between | What changes per partner |
|---|---|---|
| Membership or partner agreement | The network and each property | Yearly fee, category, number of rooms |
| Commission or distribution agreement | The booking platform and each property | Commission rate, payout terms, tax number |
| Activity provider agreement | The network and each guide, stable or outfitter | Activity, season, insurance policy number |
| Quality charter | The network and each property | Property name, inspection date, rating |
| Guest stay and activity waivers | Each property and its guests | Dates, names, the activities booked |
From the Excel file to signed contracts
- 1
Write the contract once
Upload your partner agreement as a template, or start from the hotel partner agreement. Give it two signer roles: Partner, and the network's director who countersigns.
- 2
Mark what changes
Wherever the wording depends on the partner, add a labeled text box: Establishment, Tax ID, Commission, Annual fee, Category. A text box prints its value into the contract as fixed text, so a partner can read its rate but can't edit it.
- 3
Shape the sheet
On the template's bulk send screen, choose Download a blank CSV for the exact headers: the partner's name and email, the director's name and email (the same on every row), then one column per text box. Paste your partner data under them and save a copy as CSV UTF-8, so Casa Rural Peñaflor keeps its ñ.
- 4
Add people
Upload the file. Semicolon-separated files, as Spanish and French Excel save them, and rows pasted straight from a sheet both work. An .xlsx workbook is refused with a note to export a CSV.
- 5
Match columns
Any header that matches a role or a text box label is matched automatically. Look over the rest: match a stray column by hand, or mark it to be ignored.
- 6
Check rows
Every row is checked before anything goes out. A missing email or a row that repeats an earlier one is listed with the reason and skipped, and it waits on the batch until you fix it.
- 7
Send
Choose signing in order, partner first and director second, add each partner's name to the envelope title, and pick reminders and a sign-by date before the season opens. A fee too long for its text box fails at this step; shorten it and retry.
Each row becomes its own envelope, SignMaster's word for one send: one or more documents going to one or more signers. Partners never see each other's terms. A list of a couple of hundred partners usually goes out in one send: Solo allows 250 rows, Crew 500 and Company 1000.
Fixed terms or partner answers?
A column that matches a text box prints fixed wording. A column that matches one of the partner's own fields, like a booking phone, only prefills it, and the partner can correct it before signing. Use each on purpose.
After the batch goes out
- Track it: the batch shows every row as sent, failed or skipped, and you can download the results as a CSV to see who still needs a phone call.
- Collect the answers: if partners fill in a booking contact or the rooms they offer, the template's Responses tab lists every answer in one table, with CSV and JSON export, on every paid plan.
- Keep the contacts: Save signers to Contacts adds every partner who signs to your SignMaster contacts, so next year's renewal starts from a clean list.
- Pass it on: on Crew and Company, webhooks send each signed contract's details to your own system, or to Zapier through its Webhooks by Zapier trigger.
Partners who read Spanish, French or Portuguese
Rural networks often cross a border or a language line. Each partner sees the signing page, emails and consent in their own language, from 6 that include Spanish, French and Brazilian Portuguese. The contract text is yours, so if you work in two languages, keep a template for each and split the spreadsheet by language before you send.
At the property itself
The same account works for the individual businesses in the network. A farm stay can have guests sign the stay conditions on an iPad at arrival with Sign in person. A riding stable or kayak hire can put its waiver on a public link and print the QR code by the gate, so each rider signs their own copy on their phone. Each person who signs through a public link gets their own envelope, which counts toward the plan like any other.
What it costs
A network office of up to 5 people fits Crew at $49 a month, which also adds webhooks and the API. A single coordinator can use Solo at $15 a month. Both have unlimited envelopes and bulk send, and new workspaces get 14 days of Crew free, no card. See every plan.
What SignMaster doesn't do
- It reads CSV files, not .xlsx workbooks, so export from Excel first.
- It doesn't take bookings, payments or membership fees.
- It doesn't write or translate your contract. The wording is yours.
Questions? Answers.
Can I send a different commission rate to each partner?
Yes. Add a text box labeled Commission to the template and a Commission column to your sheet. Each partner's contract prints its own rate, and nobody sees anyone else's.
Can I upload my Excel file directly?
Not the .xlsx itself. Save a copy as CSV UTF-8, or copy the rows with the header and paste them into the bulk send screen.
What happens when a partner doesn't sign?
Automatic reminders go out on the schedule you picked. The batch shows who hasn't signed, and you can copy a partner's link to send it another way.
Can our director countersign every contract?
Yes. Add the director as the second signer role and choose signing in order. Each contract reaches the director after the partner signs.