Flooring installation contract template
Flooring is priced by the square foot, but most disputes come from what's under it and around it: an uneven subfloor, a damp slab, old vinyl that might contain asbestos, baseboards, transitions and the fridge that has to move. This contract covers hardwood, laminate, vinyl plank, tile and carpet installs. Read it below, then send it from SignMaster.
Updated November 5, 2026 · 4 min read
The contract
Gray blanks are yours to fill in before you send. Each signer fills in the blanks in their color.
- You, before sending
- Customer
- Flooring installer
Flooring Installation Contract
This Flooring Installation Contract (the "Contract") is made on Contract date between Flooring company name (the "Contractor") and Customer name (the "Customer").
1. Property and rooms
The Contractor will install flooring at Job address in these rooms and areas: Rooms and areas.
2. Material and quantity
- Product: Flooring product.
- Color or style chosen by the Customer: Color or style chosen.
- Measured area: Measured square feet square feet, plus Waste factor percent percent for cuts and waste.
- Material supplied by: Who supplies material.
- Leftover material: Leftover material.
3. Removing the existing floor
Existing flooring to be removed and disposed of: Existing flooring removal. If existing flooring or adhesive may contain asbestos, as some older vinyl tile, sheet vinyl and black adhesive does, the Contractor will stop work in that area and recommend testing. Testing and any removal of asbestos-containing material are the Customer's responsibility, must be done by qualified specialists, and must be finished before the Contractor continues there.
4. Subfloor, moisture and leveling
Before installing, the Contractor will check the subfloor for flatness, soundness and moisture against the material maker's requirements, and will test concrete for moisture using Moisture test method. Leveling and patching cost Leveling price per sq ft per square foot, and replacing damaged subfloor costs Subfloor price per sq ft per square foot. If moisture exceeds the maker's limit, the Contractor will not install until it is dealt with, which may need a moisture barrier at extra cost.
5. Acclimation
Material will be delivered at least Acclimation days days before installation, or longer if the maker requires, and stored in or near the rooms where it will be installed. During acclimation and installation the Customer will keep the heating or air conditioning running at normal living conditions.
6. Trim, transitions, stairs and doors
- Baseboards and quarter round: Trim plan.
- Transitions between floors and at doorways: Transitions.
- Stairs: Stair work.
- Doors may need trimming to clear the new floor; door trimming is Door trimming.
7. Furniture and appliances
Moving furniture is Furniture moving. The Customer will remove fragile items, electronics, and the contents of closets and cabinets in the work area. The Contractor will move these appliances: Appliances moved by contractor. Gas appliances will be disconnected and reconnected only by a qualified technician the Customer arranges. Wall, paint or trim damage that already existed and shows once baseboards come off is not the Contractor's responsibility.
8. Schedule
Installation is planned for on or about Installation date and should take about Installation days days. The rooms being worked on can't be used during installation, and some floors need time before furniture goes back, as the maker directs.
9. Price and payment
The total price is Contract price. A deposit of Deposit is due when this Contract is signed, and the balance when installation is complete. Leveling, subfloor repair and other extra work under sections 3 and 4 are added by a written change order signed by both parties. Accepted payment methods: Payment methods.
10. Warranty and care
The Contractor warrants its installation for Installation warranty in years year(s) and will install to the material maker's instructions so the product warranty applies. The product warranty is the maker's, and it may depend on the Customer's care, such as approved cleaning products, indoor humidity and furniture pads. Neither warranty covers water from leaks or flooding, moisture problems that weren't detectable at installation, pet scratches, normal wear, or the small seasonal gaps natural wood develops.
11. Cancellation and general terms
If this Contract was signed at the Customer's home, the Customer may have a legal right to cancel within three business days, and the Contractor will provide a written notice explaining how. This Contract is the whole agreement for the installation, may be changed only in writing signed by both parties, and is governed by the laws of the state of State. Electronic signatures count as original signatures.
Customer contact details
Phone: Customer phone Email: Customer email
I have read sections 3, 4 and 7, including the asbestos testing and gas appliance rules.
Customer
Flooring installer
Opens it in SignMaster as a template you can edit and send.
A starting point, not legal advice. Have a lawyer review it for your state and situation.
On this page
Why a square-foot price isn't enough
A square-foot price tells the customer what the floor costs. It doesn't say who levels the subfloor, who moves the piano, what happens to the baseboards, or why the boxes need to sit in the house for days before you start. Those are the items that turn a two-day install into a week and a fixed price into an argument.
Manufacturers also set installation requirements, like subfloor flatness, moisture limits, acclimation and expansion gaps, and many tie their warranty to them. A contract that commits to the maker's instructions protects the customer's warranty and gives you a written reason to stop when a slab tests wet.
What the template covers
- Material: product, brand, line and type, the rooms it goes in, the color the customer chose, and who supplies it.
- Quantity: measured square footage, the waste factor, the order total, and what happens to leftover boxes.
- Removal: tearing out the old floor, disposal, and a stop for testing if old flooring or adhesive may contain asbestos.
- Subfloor and moisture: checks to the maker's requirements, leveling and subfloor repair priced per square foot, and no install over a wet slab.
- Acclimation: how many days the material sits in the home first, with the heating or air conditioning running normally.
- Trim and transitions: baseboards and quarter round, doorway transitions, stairs, and trimming doors to clear the new floor.
- Furniture and appliances: who moves what, and gas appliances disconnected only by a qualified technician.
- Warranty: your installation warranty, and the maker's product warranty that depends on proper installation and care.
Flooring mistakes that cost installers
- Quoting without checking the subfloor. A floor that dips under a straightedge needs leveling, and leveling compound isn't free. Check first, and price leveling per square foot.
- Skipping the moisture test on a slab. Moisture rising through concrete can ruin wood and some vinyl floors and void the maker's warranty. Test, record the reading, and stop if it's high.
- Tearing up old vinyl without a thought. Some older vinyl tile, sheet vinyl and adhesive contains asbestos. If you suspect it, stop and recommend testing before removal.
- Assuming the baseboards come off cleanly. Old trim often splits. Say whether you'll reinstall it, replace it, or add quarter round.
- Moving a gas range yourself. Disconnecting gas appliances is a job for a qualified technician, and the contract should say so.
Old flooring and asbestos
Vinyl floor tiles, sheet vinyl and black mastic adhesive in older homes can contain asbestos. Don't sand, grind or tear them up while there's any doubt; get them tested first. Section 3 of the template stops work in that area and leaves testing and abatement to qualified specialists.
How to send it with SignMaster
- 1
Open the template
Choose Use this template. The customer signs first and your company countersigns.
- 2
Measure and price
Fill in the gray blanks: the product, the rooms, square footage and waste factor, removal, your leveling price, the trim plan and the total. Most of these stay the same from job to job.
- 3
The customer confirms the color
Before signing, the customer types the color or style name from the sample they chose into their own blank, so the signed contract carries their choice in their words.
- 4
Sign wherever they are
They sign from any phone or computer, or on your tablet at the measuring appointment with Sign in person.
- 5
Order and plan acclimation
When you countersign, both of you get the PDF with its certificate of completion. Order the material and book delivery early enough for the acclimation days in section 5.
Rental turnovers
Rental turnovers often mean the same vinyl plank in unit after unit. Keep a template with your standard product and pricing filled in, and bulk send a month of units from a spreadsheet, one contract per unit, with columns like Job address, Measured square feet and Contract price filling the blanks. The property manager can sign every one from their phone.
Questions? Answers.
How much extra flooring should be ordered for waste?
It depends on the material, the layout and the shape of the rooms; diagonal and herringbone patterns need more than a straight lay. The template has a blank for the waste factor, so the customer sees why the order is bigger than the rooms.
Who moves the furniture before flooring is installed?
Whoever the contract names. This template lets you include furniture moving or leave it to the customer, and says gas appliances are disconnected only by a qualified technician the customer arranges.
Why does flooring need to acclimate?
Wood and some other materials expand and shrink with temperature and humidity. Many manufacturers require the material to sit in the home before installation; section 5 commits you to the maker's instructions.
Does the flooring warranty depend on installation?
Often, yes. Many product warranties require installation to the maker's instructions, including subfloor flatness and moisture limits. Your installation warranty covers your work; the maker's warranty covers the product.