Flooring contracts that cover what's under the old floor
The floor you quote and the floor you find aren't always the same. Pull up the carpet and there's a soft spot by the toilet, a slab that's too wet, or old tile you don't want to touch. The jobs that go well are the ones where the contract said what happens next. SignMaster gets that contract, the surprises and the final walk-through signed on your phone.
Updated November 5, 2026 · 3 min read
On this page
What a flooring job puts in writing
| Document | What it settles |
|---|---|
| Estimate and contract | Product, square footage with waste, rooms, transitions, stairs and trim, plus removal and disposal of the old floor |
| Prep scope | Leveling, patching and moisture mitigation, priced, or priced if needed |
| Moisture test results | Readings on concrete or wood subfloors before installing, and what they mean for the product warranty |
| Furniture and appliances | Who moves what, and that water and gas lines behind appliances are the homeowner's call |
| Change order | Subfloor repair, extra leveling or a pattern change after the job starts |
| Completion walk-through | The finished rooms, the leftover boxes, and the care instructions |
Need a starting point? The flooring installation contract in the template library covers the basics, and Use this template opens it in SignMaster for your terms.
Measure, quote and choose in one visit
Fill the estimate template while you measure. Number fields hold each room's square footage, and a calculated field adds your waste percentage and multiplies by the price. Give the homeowner a radio group to pick a product line, with the total updating as they choose, and checkboxes for the stairs, new baseboards or quarter round. Conditional fields keep the stair nosing questions hidden until stairs are ticked. Send it and choose Sign in person, and the homeowner signs before you leave.
If the homeowner wants to think it over or show a partner, send the same envelope by link instead. A sign-by date tied to your schedule and automatic reminders keep the install date from slipping.
When the old floor comes up
- 1
Stop and show them
Soft subfloor, a crack in the slab, a dip that's past what your leveler covers. Show the homeowner before you go further.
- 2
Price the fix
Open your change order template, describe the repair, add the cost and the extra time. A calculated field shows the new contract total.
- 3
Sign before you cut
Hand over the phone with Sign in person. In the iPhone and iPad app, only your Face ID or passcode ends signing mode. See how to write a change order.
Old tile and black adhesive
Older vinyl floor tiles, especially 9-inch squares, and the black mastic under them can contain asbestos. Put a clause in your contract that work stops if you find suspect material until it's tested, and have the homeowner initial it. SignMaster won't tell you what's safe to remove; a licensed professional will.
Retail, builder and multifamily installs
Many installers work for a flooring store or a builder. Your completion form is what gets you paid, so get it signed by the homeowner at the end of the install, on your phone, and copy the store's install coordinator so they have the sealed PDF before you're back in the truck. For apartment turns, a property manager can sign one service agreement, then approve each unit's work order by link. A signer group lets any one of their managers approve.
Pricing
An installer working alone can use Solo: $15 a month for unlimited envelopes. A shop with estimators and an office shares Crew, $49 a month for 5 people, plus $8 a month for each extra person. Free includes 3 envelopes a month, and new workspaces get 14 days of Crew free. Compare plans.
What SignMaster doesn't do
- It doesn't measure rooms or draw floor plans. Bring the numbers or the PDF from your measuring app.
- It doesn't order product or register manufacturer warranties.
- It doesn't take deposits or final payments.
- Signing requests go by email; you can copy a link and text it.
Questions? Answers.
How do I handle subfloor damage found after the old floor comes up?
Stop, show the homeowner and send a change order from your template with the repair, the cost and the new total. Get it signed on your phone before you go on.
Can customers choose their flooring option on the contract?
Yes. Give them a radio group of product lines and a calculated total that updates as they pick. They sign the option they chose.
Can I get the homeowner to sign off on moisture readings?
Yes. Add the readings to a short acknowledgment, or as fields in the contract, with an initials field next to them. The sealed PDF keeps the numbers with the signature.
Does SignMaster connect to my measuring app?
Not directly. Export the measurements or the estimate as a PDF and upload it, or type the numbers into your template.