Remediation contracts, work plans and clearance paperwork, signed in order
Mold remediation runs on a sequence of documents: the assessor's plan, your work plan, the client's authorization, and the clearance at the end. In states that license the work, the order matters as much as the signatures. SignMaster gets each document signed and time-stamped when it should be, so you can show the client had the plan before your crew built containment.
Updated November 9, 2026 · 3 min read
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The documents on a remediation project
| Document | Prepared by | Signed or received by |
|---|---|---|
| Assessment report and remediation protocol or plan | The assessor | The client, who should acknowledge receiving it |
| Remediation contract or work authorization | You | The property owner |
| Work plan | You, following the assessor's plan | The client, before site preparation |
| Containment and occupant terms | You | The owner, and tenants where they live there |
| Change orders | You | The owner, when more growth turns up behind finishes |
| Clearance report or certificate | The assessor, or you where your state says so | The property owner |
Texas: separate roles and the certificate
The Texas Department of Licensing and Regulation, which licenses mold assessors and remediators, says plainly in its FAQ that you are not allowed to conduct both mold assessment and mold remediation activities on the same project. The licensed remediation contractor develops a work plan that follows a protocol from a licensed Mold Assessment Consultant.
At the end, TDLR says only a licensed remediator is authorized to give the Certificate of Mold Damage Remediation, and the remediator must provide it to the property owner even when a builder hired them. A licensed consultant who had no role in the pre-remediation protocol can do the post-remediation inspection.
New York: the plan, the work plan and clearance
“No licensee shall perform both mold assessment and mold remediation on the same property.”
- The assessor's mold remediation plan (§ 945) is specific to the project and goes to the client before remediation begins. It covers the work areas, estimated quantities, methods, PPE, clearance criteria, how occupants will be notified, a cost estimate and time frame, and the moisture sources behind the mold.
- Your remediation work plan (§ 946) must meet the assessor's plan and go to the client before site preparation work begins.
- Clearance (§ 947) comes from a post-remediation assessment by an assessment licensee, who issues a written passed clearance report to the client.
Other states have their own licensing rules or none. Check yours, and have your lawyer confirm how your paperwork should be delivered.
From containment to clearance in SignMaster
- 1
Bring in the assessor's plan
Upload the protocol PDF, or scan a printed one in the iPhone and iPad app so its text is searchable.
- 2
Send the work plan with an acknowledgment
Put your work plan and the assessor's plan in one envelope with an acknowledgment and signature field for the client. The certificate records when they signed, before your crew starts site preparation.
- 3
Authorize and contain
The owner signs the contract in person on your phone or tablet, and tenants sign the access and occupant terms by link.
- 4
Price what you find
Growth behind cabinets or under flooring goes on a change order signed before the extra demolition.
- 5
Close out
Send the clearance paperwork to the owner, with the assessor as Receives a copy if they want the record.
Pricing
Solo is $15 a month with unlimited envelopes. Crew is $49 a month for 5 people, so project managers and the office share templates, with extra seats at $8 a month. Free includes 3 envelopes a month to try it on one project. New workspaces get 14 days of Crew free. Compare plans.
What SignMaster doesn't do
- It isn't an assessor and doesn't write protocols, sample, or decide clearance.
- It doesn't issue state certificates; you or the assessor do, as your state requires.
- It doesn't collect payments.
- Signing links go by email; copy a link to text it.
Questions? Answers.
Can the same company assess and remediate mold?
Not on the same project in Texas, according to TDLR, and not on the same property in New York under Labor Law § 936(2). Other states differ, so check yours.
Can I prove the client had the work plan before we started?
Send it with an acknowledgment field. The certificate of completion records the date and time they signed, with their IP address.
Can tenants sign the access and occupant terms?
Yes. Add each tenant as a signer. They sign from an email link on any phone, without an account.
Who gets the certificate or clearance report at the end?
In Texas, TDLR says the remediator provides the Certificate of Mold Damage Remediation to the property owner. In New York, the assessor issues the passed clearance report to the client.
Sources
- TDLR: Mold Assessors and Remediators, frequently asked questions · tdlr.texas.gov
- New York Labor Law § 936: Licensee duties; prohibited activities · nysenate.gov
- New York Labor Law § 945: Minimum work standards for mold assessments · nysenate.gov
- New York Labor Law § 946: Minimum work standards for mold remediation · nysenate.gov
- New York Labor Law § 947: Post-remediation assessment and clearance · nysenate.gov