Grant agreements, board disclosures and volunteer waivers, signed
A nonprofit signs with everyone it works with: funders, sponsors, partner organizations, board members, volunteers and the families it serves. Most of those agreements repeat every year, and the staff sending them is small. SignMaster turns each one into a template, sends the yearly ones to everybody at once and keeps the signed copies ready for the auditor, the funder's report or the board packet.
Updated November 5, 2026 · 3 min read
On this page
Who a nonprofit asks to sign
- FundersGrant agreements and sub-grant agreements with reporting dates and restrictions on how the money is used. See the grant agreement.
- DonorsMulti-year pledges and major gift agreements, including naming terms. Start from the donation pledge form.
- SponsorsEvent sponsorship agreements with the level, the benefits and the logo deadline.
- Board membersBoard member agreements, confidentiality and the yearly conflict of interest statement. See the board member agreement.
- VolunteersApplications, waivers, photo releases and, for work with children, a background check authorization.
- Partner organizationsMemoranda of understanding, data sharing terms and fiscal sponsorship agreements.
The yearly board round
IRS Form 990 asks whether your organization has a written conflict of interest policy and whether officers, directors and key employees are required to disclose their interests each year. A signed statement from every board member is the simplest proof that you do.
- 1
Make the statement a template
Add checkboxes for the interests to disclose, a text field for details and a signature. Put the fiscal year in a labeled text box.
- 2
List the board
A spreadsheet with each member's name and email, saved as CSV. Or choose Bulk send on the template and download the blank CSV first.
- 3
Send to everyone at once
Add people from the CSV, match the columns, check the rows and send. Each member gets their own envelope, with a sign-by date before the meeting where the board reviews disclosures.
- 4
Review the answers together
The template's Responses tab shows every member's disclosures in one table, ready to export for the governance committee. It's on every paid plan.
Volunteers on a QR code
For a cleanup day, a food drive or a gala, turn your volunteer waiver into a public signing link. Share it in the sign-up email and print the QR code for the check-in table. Each volunteer signs their own copy on their phone, minors with a parent's signature, and your coordinator sees the list fill up. Set the link to close after the event so last year's link can't be reused.
Sponsors and funders in a few clicks
Sponsorship renewals look alike: put the sponsor's level and benefits in text boxes and bulk send them from your sponsor spreadsheet, each sponsor seeing only their own terms.
Grant agreements with several signers
A grant agreement often needs the executive director and the board treasurer on your side, and the program officer on the funder's. Set the signing order, add a sign-by date tied to the funder's deadline and send. Everyone gets the sealed PDF with a certificate of completion, which goes straight into the grant file.
Families, volunteers and partners can read the signing page, emails and e-signature consent in 6 languages, including Spanish, Vietnamese and Simplified Chinese. Translate the documents themselves where you serve people in those languages.
Pricing for a nonprofit
Free covers 3 envelopes a month for one person, enough for a small all-volunteer group's occasional agreement. Solo is $15 a month with unlimited envelopes and bulk send. Crew is $49 a month for 5 staff, with shared templates. New workspaces get 14 days of Crew free. See every plan.
What SignMaster doesn't do
- It doesn't process donations or send tax receipts.
- It isn't a donor CRM. On Crew and Company, webhooks can pass signed pledges to one through tools like Zapier.
- It doesn't run background checks; it collects the signed authorization.
Questions? Answers.
Can board members sign conflict of interest statements online?
Yes. Bulk send the statement to the whole board from a CSV. Each member signs their own copy, and the Responses tab lists every disclosure in one table.
Can volunteers sign a waiver on their phone?
Yes. Share the waiver as a public signing link or a QR code. Each volunteer signs their own copy without an account.
Can a grant agreement have several signers on each side?
Yes. Add every signer, set the order they sign in, and each gets their link when it's their turn.
Does SignMaster collect donations?
No. It gets pledges and agreements signed. Keep payments in your donation platform.