Consent, ID and design sign-off before the stencil goes on

What goes on the consent form

• Age and ID: date of birth, an ID number field, and a file upload for a photo of the ID. Start from the tattoo consent form.
• Health questions: pregnancy or nursing, blood thinners, diabetes, skin conditions over the area, allergies to latex or pigments, and whether they've eaten or been drinking.
• Design approval: the final design, its size and placement, and the spelling of any words, each with an initials box.
• Risks and permanence: infection, scarring, fading, and that removal is costly and never certain.
• Aftercare: the client confirms they've received your aftercare instructions.
• Photo release: whether you can post the finished piece, with or without their face.

At the counter, step by step

1. 1

   Check in on the shop iPad

   Open the consent template, add the client's name and choose Sign in person. Hand the iPad over the counter. In the iPhone and iPad app, only your Face ID or passcode ends signing mode.

2. 2

   Photograph the ID

   The client photographs the front of their ID in the upload field, or you scan it at the desk with the app's ID card mode, which puts front and back on one page.

3. 3

   Initial the design

   Attach the final drawing to the envelope as a second document. The client initials next to the spelling and the placement so a typo can't become your mistake.

4. 4

   Artist countersigns

   The artist signs last on the same envelope. Everyone gets the sealed PDF by email, with the aftercare sheet included as a page if you add it.

Booked clients can do all of it the night before. Put the consent on a public signing link, send it with the booking confirmation or print the QR code by the door. Each client signs their own copy on their phone, the artist sees it in the response list, and you only check the ID in person on the day.

Minors and parents

Where it's allowed, add the parent or guardian as a second signer on the same envelope and have them sign in person at the counter, with their own ID upload. The certificate of completion shows that both signed in person and which staff member hosted.

Records the inspector asks for

Health departments in many places require studios to keep each client's consent and ID record for a set number of years. Each signed PDF carries a SHA-256 fingerprint, so any later change is detectable, and you can search envelopes by the client's name or email. If you collect the health answers as fields, the template's Responses tab lists them for every client in one table you can export, on any paid plan.

Artists, guest spots and booth rent

Guest artist agreements cover the dates, the split or the daily fee, who supplies needles and ink, and who owns the photos. Booth rent agreements set the weekly rent and the artist's own license and insurance. Keep both as templates with the amounts as fields, and send them by link before the artist arrives.

Pricing for a studio

Every client consent is an envelope, so most shops want unlimited envelopes: Solo at $15 a month for one sender, or Crew at $49 a month for 5 people, so each artist and the front desk can start consents. New workspaces get 14 days of Crew free, no card. See every plan.

What SignMaster doesn't do

• It doesn't verify that an ID is real. You still look at it.
• It doesn't take deposits or book appointments.
• It doesn't claim HIPAA compliance. Ask only the health questions your health department and insurer expect.
• It needs a connection while the client signs. There's no offline mode.