Waivers, assist preferences and teacher training agreements, signed

What a studio gets signed

• Class waiver: the risks of practice, a note to tell the teacher about injuries or pregnancy, and the release. Start from the yoga waiver.
• Assist consent: whether the student welcomes hands-on adjustments, verbal cues only, or no touch at all.
• Membership or class pack terms: expiry dates, freezes and what happens to unused classes.
• Teacher agreements: pay per class, sub policy and whether the teacher is staff or an independent contractor.
• Teacher training enrollment: tuition, the payment schedule, attendance rules, refunds and certification requirements.
• Retreat registration: room choice, travel, cancellation terms and a waiver for the activities.
• Photo release: permission to use class photos on social media.

A waiver at the door, an assist choice on file

Turn your waiver into a public signing link and put the QR code by the front desk and in your welcome email. A drop-in student scans it, fills in their name, emergency contact and any injuries, picks their assist preference and signs on their own phone, before they unroll the mat.

Make the assist question a radio button with three choices. Every answer lands in the template's Responses tab, one row per student, so teachers can check the list or export it as CSV before class instead of asking in front of everyone. Responses is on every paid plan. Some studios also hand out consent cards on the mat, and the signed choice is the record behind them.

Teacher training, the big contract

A teacher training enrollment agreement is the most expensive thing a studio sells, and the one most likely to end in a refund dispute. Write the tuition, the deposit, the payment dates and the attendance requirement as text boxes in the template, so each trainee's copy prints their own schedule. Add an initials box beside the refund policy and the make-up hours rule.

1. 1

   Send it when they're accepted

   Email the agreement after the interview, with a sign-by date a week before the first weekend. Automatic reminders do the chasing.

2. 2

   Countersign as the lead trainer

   Set signing in order: the trainee first, then you. Each signer gets the sealed PDF once both signatures are in.

3. 3

   Send the whole cohort at once

   Accepted twenty trainees? List them in a CSV with their payment plan and bulk send the agreement, one envelope each. Bulk send is on every paid plan.

Teachers and subs

Keep a teacher agreement template with the pay rate and class times as fields you fill per teacher, and send it by link. If a teacher is an independent contractor, a W-9 can go in the same envelope. Whether someone is staff or a contractor depends on how you work with them, not on the label in the contract, so check with an accountant.

Students and teachers can read the signing page and emails in 6 languages, Spanish and French among them. The waiver wording stays the version you wrote.

Pricing for a studio

Solo is $15 a month with unlimited envelopes, and each waiver from the QR code counts as one. Crew is $49 a month for 5 people, so the owner, the studio manager and the training lead can all send and share templates. New workspaces get 14 days of Crew free. See every plan.

What SignMaster doesn't do

• It doesn't schedule classes, sell class packs or take tuition payments.
• It doesn't connect to your booking software directly. On Crew and Company, webhooks can pass each signed waiver on through Zapier.
• It emails signing links rather than texting them. You can copy a link and text it.