How to get permission slips signed online
Permission slips come back crumpled, late or not at all, and the trip is on Friday. Sending them online means every family gets their own copy by email, signs on a phone in a minute, and you can see at a glance which five students are still missing one. Here's how teachers, coaches, camps and youth groups set it up.
Updated November 5, 2026 · 3 min read
On this page
What to include on the slip
- The trip or activity, date, departure and return times, transport and cost.
- The student's name and grade or group.
- Allergies, medications and anything staff should know, in a box parents fill in.
- Emergency contact name and phone for the day.
- Consent for emergency medical treatment, if your school or league asks for it.
- The parent or guardian's printed name, signature and date.
Keep the questions to what you need on the day. Your school or district may have rules about which student information can go into outside apps, so check before you add medical details.
Send one to every family
- 1
Make the slip a template
Upload the slip on the Templates page with New template. Call the signing role Parent. Place a Phone field for the emergency contact, a multi-line Text field for allergies and medications, and Signature and Date signed fields.
- 2
Print each student's name on their slip
With the Markup Text tool, draw a box where the student's name goes and give it the label Student name. Bulk send fills it from your spreadsheet, so each family sees their own child's name printed on the slip, and they can't change it.
- 3
Get the class list ready
On the template's page click Bulk send, then Download a blank CSV. It starts with Parent name and Parent email columns, then one for each labeled box, such as Student name. Fill in your list, or copy the rows straight from your spreadsheet and paste them in.
- 4
Check and send
Go through Add people, Match columns and Check rows. A row with a mistyped email is skipped and set aside to fix, and the rest go out. On the Send step, set a Sign by date for the day before the trip and leave reminders on.
- 5
See who's missing
The bulk send's page shows every row, and the envelopes list shows how many are still waiting. Download the Results CSV for a list of the families you need to call.
Bulk send is on paid plans, up to 250 rows at a time on Solo. A coach sending a handful of slips on the Free plan can send them one by one from the template, within Free's 3 envelopes a month.
Families who need something different
- Either parent can sign. When you send a slip on its own, choose Let any one of several people sign and add both parents. The first one to finish signs for the family.
- Spanish-speaking parents. The signing page and emails come in 6 languages, and parents can switch with one tap. Set the language for a family in advance under Emails and signing page in. The slip itself stays in the language you wrote it, so upload a translated version too if you need one.
- No email, or it's not getting through? Open the envelope, click Copy link next to the parent and text it to them yourself.
- Signing at pickup. Open the envelope on your phone, tap Sign in person and hand it to the parent.
Open sign-ups instead of a class list
For a youth group outing or a camp where you don't know who's coming, turn on the template's Public link instead. Put the QR code on the flyer, and each family fills in their child's name and signs their own copy. Set Most responses to the number of seats on the bus.
Questions? Answers.
Is an electronic permission slip valid?
Yes. The federal ESIGN Act gives electronic signatures the same legal effect as handwritten ones. Your school or district may still have its own policy on which forms can be signed online, so check it first.
Do parents need to download anything?
No. They tap the link in the email and sign in their phone's browser, with no account or password.
Can I get the allergy answers in one list?
Yes. On paid plans, the template's Responses tab shows every family's answers in one table, which you can download as a CSV for the trip leader.
What if a parent declines?
They can decline with an optional reason, and you see it on the envelope right away, so you know to plan for that student staying behind.