One link anyone can open, fill in and sign
Some documents aren't sent to a person you already know. A waiver for whoever shows up at the climbing gym, a sign-up form for next season, a rental application from a listing. A public signing link turns a template into a web form: anyone with the link fills it in and signs their own copy, with no email from you first.
Updated November 5, 2026 · 3 min read
On this page
Where a public link beats sending
- Waivers at the doorPrint the QR code at check-in. Each guest scans it, signs on their own phone and walks in. See the liability waiver template.
- Applications and intakeLink it from your website or a listing, so applicants fill in their own details instead of you typing them into an envelope.
- Seasonal sign-upsA snow-removal or lawn-care agreement for next season, linked from a postcard or a newsletter.
- EventsA photo release or participation form for everyone at a meetup, without collecting emails beforehand.
Set it up
- 1
Start from a template
Open the template and choose Public link in its header. Anyone who can create and edit templates can set one up.
- 2
Pick who signs through the link
Under Who signs through the link, choose the role the visitor fills in. They sign first.
- 3
Name everyone else
Any other role, like you or a manager who countersigns, gets a fixed name and email under Everyone else. Each response goes to them in the template's order after the visitor signs.
- 4
Set checks and limits
Confirm email with a code is on by default: the visitor gets a 6-digit code before the document opens. Add an End date or a cap with Most responses if the offer is limited.
- 5
Choose what happens after
Under After signing, you can send people to a page on your own website, such as a thank-you page or a booking calendar.
- 6
Turn it on and share
Press Turn on link, then Copy link for your website or email, or download the QR code to print.
What a visitor goes through
Three short steps: their details (full name and email), the emailed code if you asked for one, then the document itself. They fill their fields and sign straight away, on a phone or a computer, in their browser's language when it's one of the 6 SignMaster supports. When everyone on the envelope has signed, they get the signed PDF by email like any other signer.
Each response becomes its own envelope, so nobody sees anyone else's answers. The public link page lists every person who has signed through it. To see all their answers side by side, open the template's Responses tab, where public-link envelopes appear alongside the ones you sent.
Staying in control
- Pause it with the Taking responses switch. The link shows as Paused until you switch it back.
- End it automatically with an end date, or when it reaches its response limit, shown as Ended or Full.
- Replace it with Make a new link if it ends up somewhere it shouldn't. The old link and QR code stop working right away.
- Your logo can show on the link's first page on Crew and Company.
The certificate of completion notes that the envelope came from a public link and whether the signer confirmed their email with a code.
Questions? Answers.
Does each response count as an envelope?
Yes. Each person who signs creates one envelope. Solo, Crew and Company have no envelope limit; on Free, the link stops taking responses once the month's 3 envelopes are used.
Can I countersign each response?
Yes. Put yourself in a role under Everyone else. After each visitor signs, you're emailed in turn, like any envelope with a signing order.
Can I put the form on my website?
Link to it from a button or page on your site. The visitor opens SignMaster's signing page, and you can send them back to your site when they finish.
How do I stop spam responses?
Keep Confirm email with a code on, so every response comes from a real inbox, and set a response limit or end date for anything time-boxed.