Rental agreements and bounce house waivers, signed before the truck rolls

What a rental company gets signed

• Rental agreementItems and quantities, delivery and pickup windows, setup surface, balance due, the damage waiver if you offer one, cleaning fees, and your cancellation and weather policy.
• Inflatable safety rules and waiverAn adult supervising at all times, rider limits by size and age, no shoes or sharp objects, and deflating when wind passes the manufacturer's limit. The renter initials each rule.
• Tent and staking permissionPermission to drive stakes into the lawn, a promise that underground lines were marked through 811, who gets any permit a large tent needs, and what happens to irrigation lines you couldn't see.
• Delivery receiptSigned on site: everything arrived, it's set up where the renter wanted, and the blower is plugged into a working outlet.
• Pickup and damage reportMissing chairs, stained linens or a torn inflatable, noted with a photo when the crew collects. The renter signs or declines with a reason.
• Commercial and school eventsField days, church festivals and corporate picnics often need your certificate of insurance and a contract the organization's own office signs.

Bookings from your website

Most rentals are booked by a parent on a phone at night. A public signing link turns your rental agreement into a page anyone can fill in and sign: a dropdown for the inflatable, number fields for tables and chairs, and a calculated field that adds up the order at your prices, plus delivery. Each booking becomes its own envelope, and your office countersigns after checking that the unit is free that day.

• Confirm email with a code is on by default, so a typo in the email doesn't lose the booking.
• After signing can send the renter to a page on your own website, like the page where you take deposits. SignMaster itself doesn't take payments.
• Conditional fields keep the tent questions hidden unless a tent is picked, and show the inflatable rules only when an inflatable is in the order.
• Responses on the template lists every booking's answers side by side, ready to export as CSV for the weekend's load sheet on any paid plan.

On the lawn on event day

1. 1

   Set up, then sign

   When the crew has the unit up and staked or sandbagged, the lead opens the delivery receipt on their phone and chooses Sign in person.

2. 2

   Walk the rules once more

   If the renter didn't sign the safety rules online, they read and initial them now. A Photo field can capture the setup, printed inside the signed PDF.

3. 3

   Hand the phone back

   In the iPhone and iPad app, only the crew lead's Face ID or passcode ends signing mode, so the renter can't wander into your other bookings.

4. 4

   Everyone has the record

   When the envelope is complete, the renter and your office both get the sealed PDF by email, with its certificate of completion.

Each send is an envelope, SignMaster's word for one or more documents going to one or more signers. The rental agreement, the waiver and the staking permission can all ride in one.

Rules worth checking

Some states inspect or license inflatables as amusement rides, and many fire departments require a permit for larger tents. Your insurer may also dictate the waiver wording and the wind limits you enforce. Put those requirements into your template once, so every renter sees the same terms. A waiver's force for injuries to children varies by state; the summer camp waiver page and your lawyer can tell you more.

Pricing for a rental company

Public links, calculated fields and in-person signing work on every plan, including Free with 3 envelopes a month. A busy weekend calls for a paid plan with unlimited envelopes: Solo at $15 a month, or Crew at $49 a month for 5 people, so the office and every crew lead can send. New workspaces get 14 days of Crew free. Compare plans.

What SignMaster doesn't do

• It doesn't track inventory or block double bookings. Check availability before you countersign.
• It doesn't take deposits or card payments; send renters to your own payment page after signing.
• It doesn't plan delivery routes.
• It emails signing links. You can copy a renter's link and text it from your phone.