Paving proposals signed before the crew rolls, not after
Asphalt has a season, and a paving company lives or dies by how many signed jobs it has lined up before the plant opens. Homeowners want to see exactly what they're getting, property managers need approvals from people who are never on site, and last year's sealcoating customers need asking again. SignMaster handles all three from the phone in your truck.
Updated November 9, 2026 · 3 min read
On this page
The documents behind a paving season
| Job | What gets signed |
|---|---|
| Residential driveway | The proposal with area, base depth, compacted asphalt thickness, drainage and the apron; site terms for trucks crossing the lawn; and the curing instructions |
| Sealcoating and crack filling | A service agreement, then a renewal each year, and the no-parking window before and after |
| Parking lots | The proposal, a phasing plan showing which sections close when, and the striping layout |
| Subcontract work | The GC's subcontract, extra-work tickets, and a lien waiver with each payment |
Your proposal is also your introduction. A homeowner who has heard about crews selling leftover asphalt door to door wants your business name, address and the exact scope in writing. A clean PDF they sign on their own phone does more for trust than a carbon copy from a pad.
Sold at the door: the three-day window
When the sale is made at the customer's home for $25 or more, the FTC's Cooling-Off Rule applies, even if the customer invited you over. They can cancel until midnight of the third business day after the sale. The contract has to show the date and your name and address, carry the cancellation statement near the customer's signature, and be in the same language you used to make the sale. Two copies of a cancellation form go with it.
Put the statement in your proposal template once, and add the library's notice of cancellation form to the same envelope. Then every driveway you sell at the kitchen table goes out with the notice already attached.
Sealcoating renewals in one send
- 1
Export last year's customers
Name, email, address and this year's price in a CSV from your books or job software.
- 2
Bulk send the renewal
Bulk send makes one envelope per row, with each customer's address and price printed in labeled text boxes. Solo sends up to 250 rows at a time, Crew 500 and Company 1000.
- 3
Let the reminders work
Each envelope gets automatic reminders and a sign-by date before your schedule fills up, and your envelope list shows who has signed.
- 4
Catch new customers too
Turn the agreement into a public signing link and print its QR code on your door hangers and yard signs. Anyone can fill in their address and sign their own copy.
Commercial lots: phasing and striping approvals
A lot that stays open while you pave needs a plan the property manager and the tenants can live with. Send the phasing drawing with an Approve field, in a signing order with the property manager first and the owner's rep second. The striping layout goes the same way, so stall counts and arrows are approved before the paint truck shows up. If any of several managers can sign, a signer group lets the first one available do it.
What it costs
Bulk send needs a paid plan. Solo is $15 a month with unlimited envelopes. Crew is $49 a month for 5 people, so estimators and the office can send renewals while crews are out, and extra seats are $8 a month. Free covers 3 envelopes a month. New workspaces get 14 days of Crew free. Compare plans.
What SignMaster doesn't do
- It doesn't measure lots from satellite images or estimate tonnage.
- It doesn't schedule crews or order asphalt.
- It doesn't take deposits or payments.
- It sends signing requests by email. Copy a signer's link if you'd rather text it.
Questions? Answers.
Can I send sealcoating renewals to all my past customers at once?
Yes, with bulk send on any paid plan: one CSV, one envelope per customer, each with their own price. Reminders follow up until they sign or the sign-by date passes.
Does the three-day cancellation rule apply to driveway paving?
If you make the sale at the customer's home and it's $25 or more, the FTC's Cooling-Off Rule generally applies, with narrow exceptions. Many states add their own rules, so check yours.
Can a property manager approve the striping plan without signing the contract again?
Yes. Send the layout as its own envelope with an Approve field. They tap Approve, and their name, the date and the time are printed on the page.
Can customers sign from a door hanger?
Yes. Make the agreement a public signing link and print its QR code on the hanger. They scan it, fill in their details and sign on their phone.
Sources
- 16 CFR Part 429: Cooling-off period for sales made at homes · ecfr.gov
- FTC: Buyer's remorse, the FTC's Cooling-Off Rule · consumer.ftc.gov