Health forms, medical releases and photo permissions, done before opening day
Opening day goes smoothly when the paperwork was finished in May. Before a camper steps off the bus, the camp needs the enrollment agreement, a health history, permission to treat in an emergency, the medication authorization, a photo release and the list of who may pick the child up. SignMaster sends all of it to parents as one link they finish on their phones, with uploads for the doctor's form, and shows the director who's still missing something.
Updated November 9, 2026 · 4 min read
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The camper packet
- Enrollment agreementSession dates, tuition and deposit, the refund and cancellation policy, bus and extended-care options, and the behavior policy that can end a camper's stay.
- Health history formAllergies, conditions, dietary needs, swimming ability, and the camper's doctor and insurance. The nurse reads it before the first swim test.
- Emergency treatment authorizationThe parent's consent for the camp to get emergency medical care for the child when the parent can't be reached.
- Medication authorizationEach medicine, the dose and times, and who gives it. Prescription medicines may also need a form signed by the child's doctor, uploaded with the packet.
- Photo and media releaseWhether a camper may appear in the parent photo gallery, the brochure or public social media. The photo release form covers the choices.
- Participation waiver and pickup listSwimming, climbing, boating and trips, plus who may collect the child and who may not. The summer camp waiver puts these in one form.
Registration from your website
Turn the enrollment agreement into a public signing link on your registration page. Each parent fills in the camper's name, age and session and signs their own copy. Two settings fit camps well: an End date that closes registration on the day you choose, and Most responses, which caps the link when a session is full. Duplicate the template for each session, so every session has its own link and its own cap.
Each registration is its own envelope, SignMaster's word for one or more documents going to one or more signers. The template's Responses tab lists every family's answers side by side, ready to export as CSV for cabin assignments and bus lists, on every paid plan.
Health forms before opening day
- 1
Build the health packet
Upload your health history, emergency treatment and medication forms. If you already use fillable PDFs, their fields come in with the file. Add signature and date fields where the parent signs.
- 2
Ask for the uploads
Add Attachment fields for the physical exam form, the immunization record and any doctor-signed medication form, and a Photo field for the insurance card. Make the ones you need required.
- 3
Send to every family at once
Bulk send the packet from your registration export, with the camper's name and session in labeled text boxes. Solo sends up to 250 rows at a time, Crew 500 and Company 1000.
- 4
Let reminders chase
Set a sign-by date two weeks before opening day. Reminders switch to due tomorrow, due today and overdue as it passes, and the batch shows which families still owe forms.
Health details travel with the PDF
Everyone who receives the signed copy sees the health answers and uploads. Keep CCs off health packets, add an access code so only the parent opens the link, and share the PDF inside the camp only with the people who need it.
Families, custody and languages
When parents share custody, add both as signers so each signs from their own email, or add the second parent as a CC who gets the finished copy. Parents can read the signing page, emails and e-signature consent in any of 6 languages, including Spanish and Vietnamese; translated forms themselves are yours to provide.
How far a parent's waiver protects the camp differs by state, and state camp licensing rules decide which health records you keep and for how long. Check with your licensing agency and your lawyer before replacing a paper form.
Staff paperwork works the same way: offer letters, the background check authorization for counselors who work with children, and the staff handbook acknowledgment, sent before staff training week.
Pricing for a camp
Crew is $49 a month for 5 people, so the director, the registrar and the health officer share templates. A bigger camp fits Company, $99 a month for 15 people. Every paid plan sends unlimited envelopes. New workspaces get 14 days of Crew free. See every plan.
What SignMaster doesn't do
- It doesn't take tuition or deposits.
- It isn't camp management software: no cabin assignments, check-in or parent photo gallery.
- It doesn't keep the infirmary's medication log.
- It emails signing links. Copy a parent's link if you need to text it.
Questions? Answers.
Can parents fill out camp health forms on their phone?
Yes. They open the link on any phone, answer the health questions, upload the doctor's form and the immunization record, and sign, without an account.
Can I limit how many campers register for a session?
Yes. Set Most responses on the session's public signing link. When the cap is reached, the link shows as full and stops taking sign-ups.
Do both parents need to sign the camp forms?
That's your policy and your lawyer's call. SignMaster lets you add both as signers, in order or at the same time, or add one as a CC who gets the signed copy.
Is a parent's e-signature valid on a camp waiver?
Federal and state e-signature laws treat an electronic signature like ink for most documents. Whether a parent's waiver releases claims for a child's injury is a separate question that depends on your state.