How to export what signers filled in
A signed contract is also a form someone filled in: their phone number, the package they picked, the start date, the emergency contact. Retyping those into a spreadsheet or CRM is slow and error-prone. SignMaster can hand you that data directly, from one envelope, a batch of them, or every envelope ever sent from a template. Here's which option to use and how.
Updated November 5, 2026 · 3 min read
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Pick the right export
| You want | Use | You get |
|---|---|---|
| What one person filled in | Export data on the envelope | A CSV, one row per field |
| Data from a handful of envelopes | Export in the envelopes list | One CSV covering the envelopes you selected |
| Every answer to one template | The template's Responses tab | A table with one row per envelope, as CSV or JSON |
| Each answer as it arrives | Webhooks or the REST API | JSON sent to your own tools |
From a single envelope
Open the envelope and click Export data. The CSV lists every field with the envelope, the file and page it's on, the field's label and type, who filled it in, their email, the value, and when it was filled in (in UTC). Checkboxes read Checked or Not checked, and a signature shows as [signature]; the image itself is never exported. To export several at once, tick them in the envelopes list and click Export in the bar that appears.
Every answer to a template, in one table
When the same template goes to many people, by bulk send, a public link or one at a time, the Responses tab is the better view. It reads like a spreadsheet: one row per envelope, the signer and status first, then a column for each labeled field.
- 1
Open the template
Go to Templates, open the template, and click Responses in its header, next to Public link, Bulk send and Sending defaults.
- 2
Filter what you need
Use the status chips to see only completed envelopes, pick a date range, or choose a single bulk send to see just that batch.
- 3
Check the table
Empty answers show a dash. Click a row to open that envelope if something looks off.
- 4
Download it
Click Download CSV for Excel or Google Sheets, or Download JSON for a developer or an import tool. The download uses the filters you set.
Label fields before you send
A field's Label becomes its column heading. A template with fields labeled Phone, Start date and Package exports clean columns; unlabeled fields are hard to tell apart. Signature, initials and other signing marks are left out of the table on purpose.
Without exporting at all
On Crew and Company, a webhook can send each signer's answers to Zapier, Make, n8n or your own server the moment they finish. Map from fields_by_label, and a field labeled Phone arrives as Phone in every message, ready to add a row to a sheet or update a CRM contact. Developers can pull the same data from the REST API: the envelope's data, or a template's responses, with a key scoped to read envelopes.
The Responses tab is on Solo, Crew and Company. Export data on an envelope works for anyone whose team role includes the Export data permission.
Questions? Answers.
Can I export form data from a signed PDF?
From SignMaster, yes: Export data gives you a CSV of every field in the envelope, and the Responses tab gives you every answer to a template in one table. You don't need to read the PDF at all.
Can I get the data as JSON instead of CSV?
Yes. The Responses tab downloads JSON as well as CSV, and webhooks and the REST API deliver JSON on Crew and Company.
Are signature images included in the export?
No. Exports and webhooks never include signature images. The envelope export shows where a signature was applied; the signed PDF holds the signature itself.
Why can't a teammate see the Export data button?
Their team role doesn't include the Export data permission. An admin can add it in the team's role settings.