Registration, recital costumes and team contracts, signed by every family
A dance studio's year has a paperwork rhythm: registration in late summer, costume orders in the fall, competition team contracts after auditions, recital releases in spring. Every one goes to a parent, and most to hundreds of them. SignMaster turns each into a link families sign on their phones, and gives the front desk a list of who's done instead of a stack of clipboards.
Updated November 9, 2026 · 3 min read
On this page
A studio's paperwork, by season
| Document | When | Who signs |
|---|---|---|
| Registration and studio policies | Late summer, or whenever a student joins | Parent, or the adult dancer |
| Liability waiver and medical consent | With registration | Parent or adult dancer |
| Photo and video release | With registration | Parent or adult dancer |
| Costume and recital agreement | Before costumes are ordered | Parent |
| Competition team contract | After auditions | Parent and dancer |
| Private lesson or choreography agreement | When booked | Parent |
| Instructor agreement | Before teaching starts | Instructor and studio owner |
What the policies should cover
- Tuition and fees: monthly or season tuition, the registration fee, sibling discounts, and late fees. Say how families pay; SignMaster records the agreement, not the payment.
- Withdrawal: how much notice a family gives before dropping, and whether tuition already billed is refunded.
- Make-ups and closures: missed classes, snow days and holidays.
- Costumes: that costume fees are owed once ordered, even if the dancer leaves before the recital.
- Recital: mandatory dress rehearsal, the recital fee, ticket rules and the video policy.
- Conduct and safety: dress code, pickup times, and who may collect a young dancer.
New students from a QR code
- 1
Build one registration template
Combine the registration form, studio policies, waiver and photo release into one template, with initials beside the costume and withdrawal policies.
- 2
Turn it into a public link
Open the template's Public link, choose the parent's role, and turn it on. Print the QR code for the front desk and the open house, and put the link on your website.
- 3
Let fields do the sorting
A dropdown picks the class, a conditional field asks about allergies or injuries only when a parent ticks yes, and a checkbox group lets families opt in or out of social media photos.
- 4
See the roster
Each registration is its own envelope. The template's Responses tab lists every family's answers side by side, ready to export as CSV for your class roster, on every paid plan.
An envelope is SignMaster's word for one send: one or more documents going to one or more signers. Families read the signing page, emails and e-signature consent in any of 6 languages, Spanish and Simplified Chinese among them.
Re-registration and costume season
Returning families don't need to fill everything in again. Export last season's families to a CSV and bulk send the new season's policies, with each dancer's name and class in labeled text boxes that print in the document. Each family gets their own envelope, reminders follow up, and the batch shows who hasn't signed. Solo sends up to 250 rows at a time, Crew 500 and Company 1000.
For costumes, send each class's costume agreement with the price and size in text boxes and an Approve field under the total. Set a sign-by date a few days before your order deadline, so reminders do the chasing.
Competition team contracts
A team contract asks more of a family: the season commitment, competition entry and travel costs, choreography fees for solos and duets, attendance, and social media rules. Add the dancer and a parent as signers so both read it. A minor can usually back out of a contract they signed, so the parent's signature is the one that counts; see can a minor sign a contract. Separated parents can each sign from their own link.
Pricing for a studio
Crew is $49 a month for 5 people, so the owner, the office manager and a team director share templates. A teacher running a small studio alone fits Solo at $15 a month. Paid plans send unlimited envelopes, so every registration and costume form is covered. New workspaces get 14 days of Crew free. See every plan.
What SignMaster doesn't do
- It doesn't run class schedules, attendance or a parent portal.
- It doesn't bill tuition or take costume payments.
- It doesn't sell recital tickets.
- It emails signing links rather than texting them.
Questions? Answers.
Can parents register their dancer online and sign the waiver?
Yes. Turn your registration template into a public signing link or QR code. Each parent fills in their dancer's details, signs the policies and waiver, and gets their own signed copy.
How do I send next season's policies to every family?
Bulk send the policies template from a CSV of families on any paid plan. Each family gets their own envelope with their dancer's name and class filled in.
Should the dancer sign the competition team contract?
Many studios have teen dancers sign to show they've read the commitment. A minor can usually back out of a contract, though, so the parent's signature is the one that counts. Add both as signers.
Can I see every family's answers in one place?
Yes. The template's Responses tab lists every answer side by side, and you can export it as CSV or JSON on any paid plan.